Effective Date: July 24, 2025

This privacy policy applies to all brands and services within the iMedia Summits family, including our websites, event apps, and live or virtual events.

Overall Privacy Statement

iMedia Summits is committed to protecting your privacy and handling your personal information responsibly. This policy explains what information we collect, how we use it, with whom we share it, and your rights regarding your personal data.
These privacy practices apply across all iMedia Summits’ platforms, events, and services operated by iMedia Summits, its affiliates, or partners.

What Personally Identifiable Information Does iMedia Summits Collect?

We collect personally identifiable information (PII) when you register for our events or use our apps and services. This may include:

• Your name, email address, company name, job title, and contact details
• Information you provide when creating your event profile or registering for sessions
• Interaction data from our event app or website, including connection requests and QR code scans
• Any other information you voluntarily provide during event participation or communications with us.

We may also receive information about you from other sources and add it to our existing records to provide a more seamless experience.

What Anonymous Information Does iMedia Summits Collect?

• Cookies and tracking technologies: We may use cookies and similar technologies to understand site usage, improve services, and provide tailored advertising. You can control cookie settings through your browser.
• Technical: This includes your IP address, browser type, access times, and referring website addresses, collected automatically by our servers.

How Does iMedia Summits Use the Information?

We use personal information for the following purposes:

• To customise advertising and content, helping keep our services free
• To enhance the user experience across our sites, apps, and events
• To provide requested products or services, such as newsletters, polls, and contests
• To send information you have agreed to receive on topics of interest
• To enable event networking and connection features using our event apps and platforms
  
  

How Does iMedia Summits Share the Information?

Sharing With Your Consent

We only share personally identifiable information when you have given your consent or when required by law or for operational purposes.

Sharing Contact Details and Networking Consent

By registering for iMedia Summits events and using our event app, you consent that your contact details — including your name, email address, company, and job title — may be shared with other event participants such as sponsors, networkers, retail, and marketing delegates only when you accept their connection requests via the event app.
 
This process ensures you control who can access your contact information. When you accept a connection request, you authorise the sharing of your details with that individual, enabling event-related networking and communication.

Sponsors and networkers who receive your contact details through this connection may use the information to contact you for marketing and relationship management relevant to their products, services, or event participation. They are required to comply with applicable privacy laws and provide you with clear methods to opt out of their marketing communications.
 
If you do not consent to this form of data sharing, you may choose not to accept connection requests or refrain from participating in networking features. Your participation in other event activities will not be affected by your choice.

Additional Sharing Scenarios

• We may share your information with third-party service providers or partners who support event operations, marketing, or analytics, only to the extent necessary and under confidentiality agreements.
• We may disclose your information if required by law or to protect the rights, property, or safety of iMedia Summits, our users, or others.

Aggregate Information

We may share aggregated, de-identified information with our partners, advertisers, and other third parties for marketing, research, or analytics purposes. This information does not identify individual users. 

Your Options and Rights

• Participation without registration: You may access many event features without providing personal data; however, registration enables fuller participation.
• Withdrawing Consent: You may withdraw your consent for data sharing or marketing communications at any time via subscription management tools or by contacting us.
• Opting Out of Sponsor Marketing: If you have consented to share your data with sponsors or networkers, you may still unsubscribe from their marketing emails directly through their opt-out links or by contacting iMedia Summits for support

Mobile App Data and Privacy

All registration information you provide is treated with strict confidentiality and protected in accordance with applicable privacy laws in Australia and New Zealand.

Your event profile includes only the information you voluntarily enter during setup (such as your name, company and job title). This profile information is visible exclusively to other event attendees within the iMedia app platform.

The event app directory enables attendees to connect and contact each other directly through the iMedia app and the one-to-one meeting system. Your email address and phone number will only be shared with another delegate if you explicitly authorise it by either initiating or accepting a connection request within the app.

By accepting a connection request, you provide express consent for your contact details to be shared with that specific attendee. Sponsors, networkers, or other third parties who receive your contact information through the app may contact you for marketing or relationship management purposes. They are legally required to comply with privacy laws and must provide you with clear options to opt out of future communications.

iMedia Summits does not sell, rent, or disclose your personal information to any third parties outside the event app environment without your explicit, informed consent.
You retain full control over who can access your personal contact information via the connection acceptance mechanism in the app. You also have the right to request access to your personal information, request corrections, or withdraw consent by contacting iMedia Summits support.

Changes to This Privacy Policy
We may revise this policy from time to time. Material changes will be posted prominently on our website and app, and affected users will be notified by email where appropriate.

Contact Us
For questions, corrections, withdrawal of consent, or privacy inquiries, please contact us at:
Email: PrivacyOfficerANZ@cxpm.onmicrosoft.com